Check out the officers page - you can e-mail
the Regional for your state, as well as the NMS reporting deputy right
from our site!
The IRS only has one Tax ID Number (TIN) for the SCA. This TIN is used
for every single group. So, when we issue a check to another group,
the IRS sees it as transferring money within an organization (since that
is what we're doing).
Websites expenses should be listed under "Fees and Honoraria" on the
Expense Detail Part 1. Please include the payee of the check and the
service being used.
If the site deposit is non-refundable, then it is recorded as an
"Occupancy & Site Charge" on the Income Statement. If the site deposit is
refundable, then it should be recorded as a "Receivable" on the
Comparative Balance Worksheet.
Any payment for the Mews is recorded as a "Within the Kingdom Transfer"
on the SCA Funds Transferred Detail - Out.
When a member is reimbursed for a Mews payment, it should still be
listed as a "Within the Kingdom Transfer" on the SCA Funds Transferred
Detail - Out. Please enter it as SCA, Inc - The Mews (personal check from
John Doe), the group's check number, check date, and amount.
Yes! Please complete it within 30 days of your event and send it to
your Regional Reporting Deputy.
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According to the Local Exchequer Handbook, "reduced-rate or free
admissions should only be done in return for some service you are
expecting." For example, Royalty may be given free admission for the
Court held at the event. Event stewards and feast stewards provide a
specific service and they are allowed free admission. While many group
members do provide services at an event, this does not mean that the group
may grant free admission to the group for the event. Kitchen staff and
servers may receive free feast (see appropriate FAQ). Retinue may not be
given free admission as the services provided are to the Crown, not the
event. Many groups have kind benefactors who pay admission for a number of
retinue to bypass this issue. Thank you to those unnamed individuals for
their generosity!
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Feast is different from gate admission. Comped feasts are covered in the
price of feast paid by those feasting. The cost of a feast seat not only
covers your delicious meal, but it also contributes to the head table, the
kitchen staff who prepared it, and the server who served you. This concept
applies to Royal Lunches and Inns (see appropriate FAQ).
Who pays for Royal Lunches?
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Unfortunately, SCA, Inc. can not pay for lunches for Royalty. Royalty may
be fed from an Inn since those purchasing food from the Inn contribute a
bit to the lunch. It works like comped feasts. Otherwise, if specific
meals are being prepared, a benefactor will need to donate the funds.
Where do I send the Non-Member Surcharge (NMS) payment for an event?
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NMS payments should be sent to the NMS deputy.
This information is located in the back of The Mews. Please do not
send your payment to the Corporate office in Milpitas, CA. Only Kingdoms
send payments to Milpitas and that is done quarterly.
Where can I find the "Medical Authorization for Minors" and "Minors'
Consent to Participate and Hold Harmless Agreement" since they are not on
the Treasurer website?
